Substantive editing (sometimes called structural editing) is a more intensive edit to improve a document’s organisation, structure and content. It is editing to clarify meaning, improve flow and smooth language to ensure a consistent ‘voice’ or tone throughout a document. There are three main tasks in a substantive edit: reviewing the structure of the document to ensure it is logical, editing language and style, and improving presentation and layout.
I will work closely with you regarding any recommended substantive edits.
Nature Edit will:
- improve the structure of your document:
- review the logical flow of the main sections of the document
- rearrange, expand and summarise information
- suggest additional information as necessary (e.g. illustrations, glossary)
- undertake any major rewriting as required
- edit language and style to ensure that:
- the language is appropriate to your intended audience
- the text flows logically
- all information/messages are clear and unambiguous
- unnecessary repetition and irrelevant information is removed
- there is a consistent ‘voice’, or style and tone of language (particularly important in multi-author documents)
- improve the presentation of your document:
- check that presentation is simple, clear and effective
- check that tables, figures and other illustrations are appropriate, clear and correctly positioned
- check that the text is consistent with information provided in tables, figures, appendices and other elements
- cross-check citations against the reference list to ensure all references are included
- check all in-text cross-references to figures, tables, appendices, attachments and other elements
- ensure that there is sufficient explanation of symbols, abbreviations and terms in the text or the glossary.